Managed File Transfer: Share & Process Documents Securely via Cloud, AS2, HTTP, and Email

Effective and secure file transfer plays a critical role in maintaining uninterrupted workflows. Whether you want to share sensitive financial data, transmit large media files, or synchronize information across systems, a managed file transfer (MFT) solution is a required for secure data exchange. MTF ensures control, efficiency, and performance across various protocols. 

What is Managed File Transfer? 

Managed File Transfer allows businesses to securely exchange and transfer digital files of any size or format with partners, customers, and employees. MFT goes beyond basic file transfer protocols by providing advanced security features such as encryption, authentication, and data integrity checks. These features mitigate the risk of data breaches and ensure compliance with industry regulations. 

Benefits of Implementing Managed File Transfer Solutions 

MFT solutions can significantly enhance the efficiency and performance of organizations of all sizes. Here are some key benefits of MFT: 

Enhanced Data Security 

MFT solutions employ robust encryption measures to safeguard files, minimizing the risk of data breaches. By utilizing strong encryption algorithms and secure protocols, MFT solutions ensure that sensitive information remains confidential and protected throughout the transfer process. 

Automation of File Transfer Processes 

One of the primary benefits of MFT solutions is the automation of file transfer procedures. Automation eliminates the need for manual intervention, reducing errors and saving valuable time. Predefined workflows can be established within MFT systems, enabling files to be automatically transferred to designated recipients. This enhances efficiency and allows you to focus on more strategic tasks. 

Improved Visibility and Control 

MFT solutions provide higher visibility and control over your file transfers. They facilitate tracking and monitoring of file activities, offering insights into who sent the file, who received it, who accessed certain files, when they were accessed, and any modifications made. This feature helps in streamlining files from the different business partners and track their transfer. It also helps to monitor server security for any possible breaches and enhances visibility which helps maintain compliance with industry regulations and internal policies and minimizes the risk of incurring non-compliance penalties. 

How Managed File Transfer Works 

MFT involves a series of steps to transfer files between systems securely. The typical process includes: 

1. Authentication: Users verify their identity and establish necessary permissions to access and transfer files, ensuring the file transfer process’s integrity. 

1. Encryption: Encryption protects files during transit by converting the data into a format only decipherable by the appropriate decryption key. 

1. Transfer: Encrypted files move from the source system to the destination system through various MFT protocols and communication channels, like the Internet, private networks, or dedicated connections. 

1. Decryption: Upon arrival, files undergo decryption, using the appropriate decryption key to return the data to its original format for further processing. 

1. Notification: Notifications are sent to parties involved in the file transfer. These notifications convey information about transfer status, errors or issues encountered, and confirmation of successful delivery. 

Understanding MFT Protocols 

MFT protocols are a set of rules and standards that govern the secure and efficient exchange of files between systems, both within and across organizations. These protocols are essential in facilitating seamless communication between systems via MFT. Here are the some of the MFT protocols: 

• FTP (File Transfer Protocol) is one of the oldest and most straightforward methods for transferring files over a network. FTP allows files to be transferred between systems using a client-server architecture and operates on two channels: the control channel for sending commands and the data channel for transferring files. However, it lacks built-in security, making it less suitable for sensitive data transfer. 
• SFTP (Secure File Transfer Protocol) adds an extra layer of security by using encryption. It combines FTP features with SSH (Secure Shell) security to protect file transfers from unauthorized access. 
• AS2 is a specific protocol designed for secure business-to-business (B2B) data exchange between trading partners. It employs digital signatures and encryption to guarantee data integrity and confidentiality during transfer. AS2 is widely used in industries like healthcare and retail for secure EDI (Electronic Data Interchange) transactions and other B2B communications. 
• HTTP (Hypertext Transfer Protocol) and its secure variant, HTTPS (HTTP Secure), are commonly used for web-based file transfers. While not exclusive to MFT, they serve as the backbone for many MFT solutions. HTTPS uses SSL/TLS to secure data transfers over the internet, making it suitable for both public and private network environments. 

Manage and Process All Incoming Files with Astera 

Astera’s Intelligent Document Processing feature is a pivotal component within Astera’s comprehensive no-code data management platform. It has strong capabilities designed to facilitate secure and efficient file transfers while seamlessly integrating with Astera’s broader data management ecosystem. With a focus on encryption, automation, and compliance, Astera MFT ensures seamless data flow, enabling you to achieve your data integration, extraction, and warehousing goals with unparalleled ease and reliability. 

Key Features of Astera’s MFT Functionality

Astera IDP solution offers a comprehensive suite of features and functionalities tailored to meet the diverse needs of every user. These features go beyond basic file transfer capabilities, providing every user with enhanced control, security, and efficiency. 

• Multi-protocol support: Astera supports various transfer protocols, including SFTP, FTP, email, cloud, HTTP, and AS2 for EDI. This versatility lets you connect with all your partners and systems using your preferred methods. 
• Secure file transfer: Secure file transfer features include encryption/decryption using predefined algorithms or certificates and control over file size and type limits, enhancing data security. 
• Automated workflows: Astera streamlines file transfer processes by automating repetitive tasks. This saves time and reduces the risk of human error, ensuring reliable and consistent transfers. 
• Job triggering and ETL capabilities: Astera enables triggering jobs, including ETL and data extraction processes, upon receiving files. This ensures seamless data processing and integration with other systems. 
• Advanced scheduling and notification capabilities: The MFT solution offers flexible scheduling options, allowing you to optimize file transfers based on your specific requirements. Additionally, Astera also provides real-time notifications to keep stakeholders informed about the status of transfers. 
• Compliance adherence: Astera helps you meet industry-specific regulations such as GDPR and HIPAA. It provides built-in features and configurations that align with these regulations, ensuring data privacy and compliance. 
• File monitoring and tracking: Users can monitor all incoming and outgoing file transfers in real-time through a dedicated window, providing transparency and control over data flow within the organization. 
• File journey tracking: Astera allows senders to trace the journey of their files within the system, providing visibility into the status and location of transferred data. 
• Role-based access management: Role-based access control ensures that only authorized individuals can access specific functionalities, enhancing security and compliance within the organization. 

Final Words 

Managed File Transfer is a powerful solution that helps businesses securely exchange data, streamline operations, and ensure compliance with data protection regulations. Adopting the right MFT solution can optimize your file transfer processes and pave the way for seamless digital transformation. 

Astera’s Intelligent Document Processing is your gateway to efficient data handling. With multi-protocol support, robust security, automation, and compliance features, Astera seamlessly integrates with your data workflows. Take control of your data with Astera MFT. Ready to see it in action? Request a free demo for your use case today!